Sample Making & Submission for Buyer: The sample should be made according to the buyers’ specifications i.e. the buyers specify the essentials regarding the making of samples.
Generally, the below-mentioned activities are conducted in making samples:
The buyer may indicate to make the sample using the available fabric and accessories to see the styling only, this is developing stage, Basing the buyer’s sample, the pattern is made first for making the sample. Here, every part of the garment is made as a pattern like the actual parts of the garments.
During the pattern making, another inescapable matter must be followed; which is grainline marking. Grainline marking is the specialized direction of fabric which is denoted by an arrow. This arrow must be strongly followed marking the pattern on the paper or on the fabric as the construction direction of cutting the fabric should be basing the specified grain line. This grain line always consumes extra fabric in marking and cutting as only the specialized fabric cutting direction is ensured in production or making or cutting.
If the styling needs to be rectified, the buyer indicates to remaking the sample,
The buyer may tell to collect the actual fabric from the textile mill or he (the buyer) may provide some sample fabric for sample making or knowing the actual details of the fabric i.e. construction, color & shading, etc.
Having the actual specifications from the buyer, various textile mills of home and abroad (as buyer entails/denotes) are contacted to have sample fabric for sample making.
Having the sample fabric, the sample is made and submitted to the buyer for approval.
In the meantime, for the actual accessories viz. button, rivet, zipper, label (size, care, main, etc.), thread, etc are also tried to be sourced from the specified supplier/manufacturer as a whole.
If the buyer wants the sample using the actual fabric and accessories, the sample must impound every ins and outs of the buyer’s requirement.
If the first time submitted is rectified (generally corrected satisfying the buyer’s specification), the submission of samples may be variable in many occurrences.
If the styling sample is acceptable or subject to be amended, the subsequent sample making would be according to the buyer’s asking.
Usually, chronological development is mandatory as no sample can satisfy the buyer at a time.
A style of garments may comprise several sizes. The buyer asks for samples of all sizes for actual fitness. To be approved the order or to be confirmed the order, samples of all sizes of the styles are to be made. The size set sample may be made many times as all the sizes may not be accurate satisfying every essential.
Having been satisfied with the size set samples as well as the development stage, the buyer may indicate to make and submit the Cardboard sample.
If the cardboard sample is satisfactory or needs to be upgraded and passed then generally the Photo Shooting sample is to be made. This sample is made especially for photo shooting i.e. several special photos are generally taken from the sample and sent to the buyer. Buyers may copy it and send various sales outlets for general view or attraction of feasible customers.
The next sample is the Advertisement sample which the buyer usually indicates to make. These samples are made and sent to the buyer. The buyer generally sends these samples to the various sales outlets for proper advertisement knowing/entailing; this style or design of garments is coming soon.
After the approval of the advertisement sample, PP samples i.e. Pre-Production Samples are to be made. Generally, a wide range of discussion meetings is held including the concerned top-level management, merchandiser(s), sample in charge, technical personnel, production personnel, cutting personnel, etc. All kinds of rectification, addition, deduction, redesign, restyling, etc may be held in the PP meeting.
Various buyers ask for various types of samples:
During the period, the sourcing including all the essentials of the garments i.e. fabric and accessories with other necessary items are to be processed to have in the factory. All the essentials must be collected having the buyer’s final approval. Generally for fabric and accessories, various tests; mainly Lab Dip is to be conducted. After getting the final approval, the test is conducted or the buyer if asks, may be tested first. The lab dip test is only to check the quality inside and outside of the essentials as the buyers specify. The lab dip centers are also buyer-nominated concerns. Generally, the buyers of whose “Designer Jeans Ltd” works are referred to test in the concerns as
Every item of the garments i.e. fabric, zipper, thread, button, rivet, poly, level (main, size & care), lock pin, hanger, satin tape, etc is tested.
The cost of the lab dip may be born by the buyer or the manufacturer as settled.
After getting approval from the buyer, the production-related essentials are generally tried to have in the factory warehouse so the manufacturer or the supplier of the fabric or accessories are contacted.
In this position, the buyer (if the garments’ requirements are confirmed between the buyer/buying house and the manufacturing company) is requested to send PO i.e. purchase order and the master L/C for the order in favor of the manufacturer mentioning every item which (the master L/C) generally impound the followings:
Master L/C date,
Master L/C no.
The total value of master L/C,
The concerned parties (the buyer & seller),
L/C characteristics (revocable or irrevocable) mainly here irrevocable L/C is used/conducted.
L/C sight generally the duration of the L/C (in our country mainly 90-120 days L/C is conducted),
The mode and median of shipment of the garments,
The total quantity of the garments,
Unit price as well as the total price of L/C value,
The amount is deductible from the master L/C (mainly the testing charge or any other acceptable commission etc.)
Mentioning the overall commercial particulars i.e. the commercial procedures regarding the order.
The transparent mode of shipment; if it will be in the sea, clarified documents pertaining to the bill of lading, forwarder, mother vessels, C & F (Clearing and Forwarding), with sufficient documents and if the shipment will be in the air then the air waybill and the overall procedures sustaining the air shipment are clearly mentioned.
The buyer’s nominated packing list is to be clear.
Every carton should comprise the accurate garments ratio according to the buyer’s specifications.
Unassorted cartoons are not acceptable in any way.
Clear cut penalty in case of wrong assortment, defective garments, missing the actual delivery date or breaking of any kind of committed activities,